How to Cut Bid Time and Win More Contracts with the Right Estimating Software

Coyote Development needed to get wily!

In a super-competitive construction environment companies must prepare more bids quickly and accurately to survive. Here’s how a smaller contractor improved their estimating to compete more effectively.

Estimating speed and accuracy needed

With fierce competition, Coyote Development needed to improve bid accuracy and increase win rates. Coyote’s controller, owner, project managers and estimators were already working extra hours. Errors on spreadsheets took precious time to track down. Differences in their estimators’ methods and a lack of cost coding made it difficult to track historical performance.

Sage Timberline Estimating

In September, 2010 Coyote Development worked with Ledgerwood Associates, Inc. (LAI) to install Sage Timberline Estimating and Sage Timberline Office (now known as Sage 300 CRE). LAI was involved with every aspect of the set up and conversion, including Coyote’s jobs listing (100 jobs), account structure, and beginning balances. The owner and lead estimator were trained on using cost databases and how to transfer their estimates into job costing.

Rapid bid turnaround gets Coyote a key contract

A senior Ledgerwood consultant showed Coyote’s estimators how they could produce estimates in less than half the time they were spending before; and Coyote’s bid-to-win ratio has improved. Coyote recently had 48 hours to bid on their portion of a large Las Vegas resort project.

Coyote put a bid together quickly and got the job. And, since they were right on the mark, they ended up with a good margin. Project managers were able to see where they stood all along the way and make adjustments quickly.

Company Profile

Coyote Development, a project-oriented Arizonan general contractor, builds a variety of government and commercial projects in Arizona, Nevada, and the Southwest. Focusing on technology improvement and streamlining the bid process has helped Coyote put together a string of successful projects resulting in consistent growth in a difficult economy.

Would faster, more accurate estimating help you be more competitive?