Help! I’ve Outgrown QuickBooks!

Construction Business Needs Exceed Off-the-Shelf Software

There are many factors that contribute to the burden of monthly Accounting processes. A study from California’s largest CPA firm, Armanino McKenna, lists these as the foremost causes:

outgrown quickbooks

  • Over-reliance on manual, paper-based processes
  • Lack of integration between financials and other business critical applications
  • Decreased staff productivity as a result of inefficient and lack of automated processes
  • Inadequate data and lack of insight into the business

At some point in time a construction company in a growth stage will outgrow QuickBooks. The requirement for increased functionality and complex accounting practices demands a scalable solution that can drive business performance. Yet, many companies remain in stall mode and continue to struggle with QuickBook’s inadequate performance.

Why? Let’s face it, QuickBooks Contractor is great for a small startup company; it shows the expected financials and has an easy learning curve. However, it was NOT designed with job-specific financial information that contractors, specialty contractors, subcontractors, GCs and commercial or residential builders need most. The focus of Sage 100 (formerly MasterBuilder) is based around THE JOB.

Sage 100 Contractor for Job Profitability

The Sage 100 dashboard shows all of the same financials that QB does. However it takes functionality to the next level with critical information by the JOB: cash flow by job, under/over billings by job, job contract budget and cost to date, job uncommitted billing, etc.

For example the Job Contract, Budget and Cost to Date Status report in Sage 100 shows the contract, change orders to the budget, percent complete, and estimated profit on a job. Another exclusive feature in Sage 100 is the Committed Costs snapshot that lists standard Cost Codes separate from the parts list. QB combines those codes and locks them into one item category.

Unique also to Sage 100, is the ability to enter “Committed Costs” to the job to show how much of the budget remains after you pay those commitments out; with QB you won’t see the money until you spend it.

Other things that Sage 100 can do that QB can’t:

  • Profit versus Cost on each individual Work Order
  • Retention in AR invoice aging
  • Detailed Change Order management
  • Tracking of committed Job Costs
  • AIA G702 703 Billing

Ready to grow to the next level? Call Mark Jensen at 480-423-8300 or email Mark and find out how Sage 100 Contractor can help your jobs more profitable!